Does everyone in my team need a Whiteboard account to collaborate on a board?

Your coworkers don’t need to create separate accounts to work with you on a virtual board. Only one of your team members can create a general team account (organization), and then everyone else will be able to join your organization as a user, depending on how many seats are bought by the account administrator.

There are two types of users:

• User account - a person with all permissions to create boards and content, view, comment, edit, delete, share boards, and invite guests.

• Owner (organization administrator)- has the same permissions as a user, plus they can manage billing, access settings of the organization, add users to the organization, define identity providers, turn on features and plugins, and delete the organization.

Please note that WBJ (Whiteboards for Jira) and WBC (Whiteboards for Confluence) use the Atlassian permission scheme so that only your Jira or Confluence users will be able to access your boards. It’s different on Whiteboards.io where you can invite external guests, clients, or contractors to collaborate with you without opening new accounts.

On our Free plan, all users added to the account are Owners by default. User management and changing roles are exclusive features available only on the Pro plan.